How to use the library catalogue

Access to the shared catalogue of State Training Providers (STP's) is now available to all regional and metropolitan STP's. The following is an easy guide to accessing the catalogue.

How to access the catalogue

On the internet type in the web address: http://voyager.cyoc.wa.edu.au. This will take you to the WebVoyage catalogue page. From this page you can search the Local Catalogue (our library), Global Catalogue (which is all Western Australian STP libraries, Patron Information and New Items, just by clicking on each heading).

Patron login

Important note:

Before searching it is useful to login your patron details.

To do this click on Patron Information (as above), or Patron, see below.

In Student User ID type in you student Id no. with the prefix 10 e.g. 100952146 See above.

In Password type in your date of birth e.g. 12101980, Then click on Login.

This will give all your personal details. It will list what items you have out, enable you to renew items before their due date, check your bookbag, and requests. See below.

When you have finished your search at the end of the session, please remember to logout.

How to search

Select Search

The quickest way to find most items is with the Keyword Anywhere search.

In the Find Results in: box, use the scroll bar to find Keyword Anywhere and click on it so that it appears blue (as above).

In the Find This: box, type in a search term for a specific item or for a general search. If you type in a + (plus sign) between each word as explained in SEARCH TIPS, the search will include all the words in each item it finds. eg. +baby +seat +safety. If you type in baby seat safety it will find items with just baby or just safety or seat in them. This will cause too many hits and you will end up with hundreds of items which may be unsuitable.

Another way of searching in Keyword is to use quotation marks. By typing in a phrase and enclosing it with quotation marks e.g. 'pork sausages', it will search for the whole phrase 'pork sausages' in the item. This will usually result in only a few items being found or even none if there is no such item. If you type in 'pork sausages' and then click the Search button. This may be your result - Your search resulted in no hits! - as illustrated below.

If you have no result you can try another search. Type in the phrase 'French language' (using quotation marks). This is the result you may get, see below. See how it has picked up the phrase French language in the subject area?

Return to begin searching again by clicking the Search button.

Other methods of searching

There are other ways of searching using the Find Results in: box. If you scroll on the Find Results in: box, you will be able to choose how you would like to search.

The choices are as follows:

• Title Phrase Search- type in any word that may be in the title. e.g. eagle for The eagle has landed
• Subject keyword - type in a subject e.g. cooking. Any item on cooking will appear
• Author keyword - type in the name of a person e.g. Smith, A. This will find items with any author with the initial A, and surname Smith
• Title (Omit the, a, an) - type in a title but not a, an, or the at the beginning of the title. e.g. Eagle has landed NOT The eagle has landed
• Call no. - Type in a call no to search for a subject e.g. 635 for Horticulture
• Journal title keyword - Type in any word that may be in a journal title. e.g. homes for Better homes and Gardens
• Boolean Search - This is a supersearch tool. You can search a host of different and complicated ways. You can search in Boolean (Using capital AND, OR, NOT to link your words is Boolean searching), use quotation marks, parenthesis and question marks to truncate.

Please ask the library staff for a demonstration.

How to limit your search by campus

You can limit your result so that you see search results for one STP only.

On the above screen in Campus Limit you can click on any of the STPs to search from. e.g. If you click on Kimberley - Broome, all your search results will be from this campus. To clear this limit, click on None in the Campus Limit.

Setting limits

You can limit any search by clicking the Set Limits button on your search screen. The screen below will appear.

If you require videos in French, click on the Language: box French and in the Medium: box Video/DVD. (i.e. Check Item Type: box for other material types e.g. books. Cd roms etc.) Then click on the box Set Limits. If you wish to clear these limits, click on the Clear Limits box.

When you set your limits your search screen will appear as below, stating Search limits are in effect!

Understanding the results from your search

When you have searched for an item you will often find more than one. See below.

This search using apples in Keyword Anywhere has found over 61 items. See above. To choose an item click on the title. e.g How to do everything with iTunes for Macintosh and Windows. See below.

From this example above you can see that this item is by Todd Stauffer, is in book Format, is kept at Central Leederville Campus and has a call no. 006.5 STA. You can also see that it is available for loan.

Bookbag (saving your records for later reference)

If you wanted to keep this record for later reference you can save it in your Bookbag. See below.

Click on Save To Bookbag.

To check what items you have saved just click on Bookbag at the top of your search screen.

Send search results via email

You can also send your search results to yourself by email. Tick which items you have selected. Under Records choose Selected on Page. At Select Download Format, choose format e.g. Full Record. Then enter your email address and click on Email. See below.

Requesting an item

Any item may be requested. To do this, find the item that you need and look at the Short record with holdings. See below. Click on the tab Request.

Then click OK

Then click Submit Request

Logging out

When you have finished your searching, requesting etc, don't forget to logout by clicking the logout tab. See above.

If you have any questions or queries please contact the library staff by phone 9622 6740 or email: library@cyoc.wa.edu.au